WAYNESBORO BOROUGH AUTHORITY


SEPTEMBER 20, 2005


MINUTES



Authority Chairman Jon Fleagle called the regularly scheduled meeting of the Waynesboro Borough Authority to order at 7:30 p.m. with the following in attendance:

 

Borough Authority Members – Lee Layman, Jon Fleagle, Christopher Snively and Richard Starliper (S. Allen Stine was absent)


          Borough Staff – D. Lloyd Reichard, II, Authority Solicitor

                     S. Leiter Pryor, Director of Borough Utilities



APPROVE MINUTES: Richard Starliper made a motion to approve the minutes of the August 16, 2005 meeting, as written. Lee Layman seconded; the motion passed unanimously.


SOURCE DEVELOPMENT UPDATE: Leiter Pryor reported that Gannett Fleming has begun design work on the nanofiltration system, pursuant to the Authority’s motion at their last meeting. Daryl Ackerman discussed the scope of services to be provided with Mr. Pryor, and will prepare a cost breakdown for the Authority’s review. Mr. Pryor noted that the Agreement of Sale was modified (to correct minor typographical errors), executed by the Authority, and forwarded to the McCleafs’ attorney; he is awaiting its execution and return.


Chairman Jon Fleagle stated that he was attempting to make contact with a representative from Congressman Bill Shuster’s office to obtain an update on the status of the WBA’s grant application for the well site. He had been verbally informed previously that the funding was approved and would be passed out sometime in August, but there has been no recent word on the matter.


Leiter Pryor added that surveyors from Gannett Fleming will be doing topographical survey work at the site in the next several days.


REPORT ON IMPOUNDMENT STATUS: Mr. Pryor noted that the water is currently approximately 11" below the spillway. He stated that the Borough of Mont Alto will be imposing restrictions on water usage the following day, and questioned if the Authority wanted to do the same. The consensus of the group was to “keep an eye on it” and to monitor the rate of drawdown.


WATER AVAILABILITY REQUEST - PHEASANT RUN DEVELOPMENT: Leiter Pryor presented a request from Pheasant Run Development, located off Tick Ridge Road, for water service to 90 units. He reported there is adequate pressure and fire protection with the existing distribution system. Mr. Pryor was instructed to advise the appropriate people that the WBA has agreed to supply water to the proposed development, but requests that all dead-ends be connected. Final approval will be granted when revised drawings are presented.


Christopher Snively made a motion agreeing to serve water to the proposed Pheasant Run Development, but noted that final approval will be based on further drawing review. Lee Layman seconded; the motion passed unanimously.


2006 WATER AND SEWER BUDGETS: Department heads have presented “wish lists” and will meet with Mr. Pryor within the next week or two to further discuss their requests. The Authority agreed to schedule a budget meeting on Tuesday, October 11th, at 7:30 p.m.


ANTIETAM DAM INSPECTION REPORT: Leiter Pryor presented copies of the 2005 Antietam Dam Inspection Report to Authority members for review. He noted there were no major changes from the last several years’ reports, but DEP is requiring an underwater inspection of the intake structure headwall and trash rack. He has requested price quotes from several companies and will incorporate this project in the 2006 budget for completion in the spring.


Mr. Pryor commended the Water Plant personnel for maintaining the reservoir area – favorable comments are voiced each year by Denny Black and DEP.


He added that PEMA has been reviewing the Emergency Action Plan for the Antietam Dam. All organizations have approved the proposed plan (except DEP), however it is still being followed and updated on a continual basis.


Richard Starliper made a motion to accept the 2005 Antietam Dam Inspection Report, as presented. Christopher Snively seconded; the motion passed unanimously.


CORRESPONDENCE FROM CINGULAR RE: AT&T LEASE: Leiter Pryor presented a copy of correspondence received from Cingular (who merged with AT&T) regarding the lease agreement for their wireless equipment at the N. Broad Street Reservoir. They are proposing an amendment to the lease, providing for a one-time payment of $90,568.80 in lieu of monthly rent payments. The proposal notes that the “offer may vary depending on actual rent”.


Discussion followed regarding the Authority’s willingness to renegotiate terms of the agreement, and Leiter Pryor was instructed to contact them regarding the matter.


CORRESPONDENCE FROM WAYNESBORO YOUTH LEAGUE: Leiter Pryor presented correspondence received from Daryl Warrenfeltz for Waynesboro Youth League. They would like to construct a new concession stand (with restrooms) at the Clayton Avenue facilities, and are requesting that the WBA consider extending the sewer line up Old Mill Road.


The Authority discussed the matter briefly, and suggested that it should be determined who is hooked onto the water and sewer systems in the vicinity prior to a decision being made.

PAY BILLS: Richard Starliper made a motion to approve the payment of the following requisitions –

 

Source Development Fund (Water Requisition) #SD-111 - Gannett Fleming Companies - $3,152.26 - Annual services of the Authority’s consulting engineer as authorized under the Annual Services Agreement for the period of June 25, 2005 through August 5, 2005.


Christopher Snively seconded; the motion passed unanimously.


Having no further business to discuss, the meeting adjourned at 8:20 p.m. on a Starliper/Snively motion which passed unanimously.


                                                                Respectfully Submitted,


                                                                Melinda S. Knott

                                                                Administrative Assistant