WAYNESBORO BOROUGH AUTHORITY

JUNE 19, 2007

MINUTES

Authority Chairman Jon Fleagle called the regularly scheduled meeting of the Waynesboro Borough Authority to order at 7:30 p.m. with the following in attendance:

Borough Authority Members – S. Allen Stine, Jon Fleagle, Christopher Snively, William Pflager and Lee Layman

          Borough Staff – S. Leiter Pryor, Director of Borough Utilities

                     D. Lloyd Reichard, II, Authority Solicitor

Others – Ronnie Martin

APPROVE MINUTES: Lee Layman made a motion to approve the minutes of the May 15, 2007 meeting, as written. Allen Stine seconded; the motion passed unanimously.

PRIVATE FIRE PROTECTION CHARGES: Ronnie Martin questioned the Authority’s policy regarding private fire protection charges. Mr. Martin stated that he has a client who wants to relocate his business to Waynesboro, and his client feels that these charges are not acceptable. Jon Fleagle stated that the WBA has included private fire protection charges in the rate structure pursuant to recommendations by Gannett Fleming. Leiter Pryor explained that this question came up several years ago and that an explanation was prepared for Borough Council. Mr. Pryor explained that public fire protection was incorporated into the standard rate structure paid by every customer. Private fire protection was an additional service provided to commercial and industrial customers at an additional cost. He further stated that business concerns normally receive a reduction in their fire insurance premium if the building has a sprinkler system. Ronnie Martin stated that he did not see any reduction in fire insurance on his buildings with private fire protection. Leiter Pryor was directed to check the current policies of surrounding communities regarding private fire protection and the rates charged for this service. He was also instructed to contact the Borough’s insurance carrier to see if there is a discount or reduction in premium for the installation of a sprinkler system for private fire protection.

REQUEST FOR WATER SERVICE SOUDER TRACT: Ronnie Martin requested water service for a proposed development adjacent the Walnut Knolls development (a portion of the Mary Louise Sauder Estate). Mr. Martin indicated that this development would be in Washington Township and would fall within the indirect water service area. He further indicated that there would be a maximum of 38 units in this development. Chris Snively made a motion directing Leiter Pryor to send a letter to WTMA advising them that the WBA has the capacity to serve this development, and is willing to serve the development as long as utility drawings were provided to the Borough engineering staff for review and comment. Bill Pflager seconded; the motion passed unanimously.

SOURCE DEVELOPMENT UPDATE: Leiter Pryor reported that the PENNVEST application is currently “under review”. This is the second phase of the application process. After the review is complete, the project will be ranked according to specified PENNVEST criteria. Mr. Pryor also reported that the appropriate approvals were received by PENNVEST regarding pre-purchase of the membrane filtration equipment. The bid has been advertised; and the bid opening is scheduled for June 29, 2007 at 2:00 p.m. at Borough Hall.

T-MOBILE LEASE AGREEMENT: Leiter Pryor reported that a revised draft lease agreement was sent back to T-Mobile for their review. He also reported that T-Mobile was in contact with Gannett Fleming regarding the proposed equipment installation on the standpipe. After some discussion regarding maintenance issues to be included in the agreement, Chairman Fleagle called for an executive session to discuss a property issue at 8:40 p.m. Chairman Fleagle reconvened the meeting at 8:50 p.m.

GETTYSBURG BICYCLE AND FITNESS BIKE RACE: Leiter Pryor presented a request from Gettysburg Bicycle and Fitness to allow a bike race route to cross the lands of the Authority. Lloyd Reichard commented that the insurance certificate provided appeared to be in order, as was the temporary easement. Leiter Pryor stated that, in the past, this event has been well-organized and there were no problems. After some further discussion, Allen Stine made a motion to grant the request. Bill Pflager seconded; the motion passed unanimously.

LINDA LANE WATER LINE REPLACEMENT: Leiter Pryor reported that the emergency water line replacement was completed on Linda Lane, and that the maintenance crew was in the process of switching customer services over to the new line. This work should be finished by the end of the week. Mr. Pryor recommended that the funding for the water line on North Church Street be reallocated to fund the Linda Lane Project. He further stated that the water line on Buena Vista Drive was installed at the same time and with the same materials as the old line on Linda Lane. Mr. Pryor recommended that the line on Buena Vista Drive be replaced utilizing the balance of the North Church Street budget allocation. Mr. Pryor further stated that the North Church Street project required extensive engineering, and that the project would probably not receive PENNDOT approval until 2008. Lee Layman made a motion to proceed with the water line replacement on Buena Vista Drive and move the North Grant Street project to the 2008 budget cycle. Bill Pflager seconded; the motion passed unanimously.

B2M2 SEWER CAPACITY: Leiter Pryor presented a request from CDEG Engineers regarding sewer capacity for the B2M2 development. Mr. Pryor stated that, during the last WBA meeting, the Authority granted a planning exemption for this development; and it was discovered that the developer will need to submit a 537 plan due to the construction of a new pumping station. The developer is requesting a letter from the WBA stating that there is capacity at the sewer treatment plant available to accommodate the development. Lee Layman made a motion directing Leiter Pryor to send a letter to WTMA indicating that the WBA has sewer capacity available, that the flows will be accepted under the terms and conditions of the Sewer Transportation Agreement, and they must be metered. Bill Pflager seconded; the motion passed unanimously.

PAY BILLS: Allen Stine made a motion to approve the payment of the following requisitions –

Hollengreen Utilities Escrow Account Requisition #HE-14 - Gannett Fleming Companies - $1,365.34 - Bid Phase engineering services relative to the Enterprise Avenue Wastewater Pumping Station Upgrade for the period of March 31, 2007 through April 27, 2007

Water Requisition #07-13 - Gannett Fleming Companies - $7,847.40 - Annual services of the Authority’s consulting engineer as authorized under the Annual Services Agreement for the period of March 31, 2007 through April 27, 2007

Water Requisition #07-14 - Gannett Fleming Companies - $10,211.72 - Annual services of the Authority’s consulting engineer as authorized under the Annual Services Agreement for the period of April 28, 2007 through May 25, 2007

Source Development Fund (Water Requisition) #SD-149 - Gannett Fleming Companies - $2,594.53 - Preliminary design of Well No. 2 membrane facilities to support permitting approvals for the period of March 31, 2007 through April 27, 2007

William Pflager seconded; the motion passed unanimously.

Having no further business to discuss, the meeting adjourned at 9:38 p.m. on a Pflager/Layman motion which passed unanimously.

                                                                Respectfully Submitted,

                                                                S. Leiter Pryor

                                                                Director of Borough Utilities