WAYNESBORO BOROUGH AUTHORITY


NOVEMBER 18, 2008


MINUTES



Authority Chairman Jon Fleagle called the regularly scheduled meeting of the Waynesboro Borough Authority to order at 7:30 p.m. with the following in attendance:

 

Borough Authority Members – Jon Fleagle, Lee Layman, S. Allen Stine and Christopher Snively (William Pflager was absent)


          Borough Staff – Scott Crum, Chief Draftsman-Inspector

                     S. Leiter Pryor, Director of Borough Utilities

                     D. Lloyd Reichard, II, Authority Solicitor



APPROVE MINUTES: Leiter Pryor mentioned a minor correction needed in the date for the special budget meeting, as contained in the October 21st meeting minutes. Lee Layman made a motion to approve the minutes for the October 21, 2008 meeting (as amended) and for the October 28, 2008 meeting (as written). Allen Stine seconded; the motion passed unanimously.


PUBLIC IN ATTENDANCE: Ronald Martin was present, along with Jack Martin; and noted that he was there in the capacity of a real estate broker. He noted it was his understanding that, about a year ago, the WBA was discussing the possibility of purchasing some land on which to apply biosolids. He noted that the Neibert farm, which is approximately 50 acres, is now for sale (and there is the possibility of another 30 acres at the Bruce Neibert farm, as well); and sludge could easily be transported from the Sewer Plant to this location. Jack Martin currently farms 60 acres on Lyons Road, and is considering purchasing this land. He would also be willing to work with the WBA (if they were to purchase it) by farming the land in conjunction with the application of biosolids.


Leiter Pryor noted that the location is ideal, but 50 acres would be “a little tight” to meet their current needs (they currently utilize 75-100 acres). Ronald Martin noted that Jack Martin also farms some land on Polktown Road, but is currently in negotiations with WTMA and is not sure if that would be available for future use. Mr. Pryor added that spending that much money on a piece of land would be “hard to justify” when they already have two permitted sites on which to apply sludge. In addition, he feels that it is “bad timing” financially, because of the uncertainty of the Chesapeake Bay Initiative.


Mr. Martin noted that he will provide the WBA with a drawing of the land, as soon as one is available from Lee Royer. Chairman Fleagle stated that they will review it to see how many acres could be used and will do some comparisons. Discussion followed regarding the costs of farming/acre in this area. Authority members will review and discuss the matter further at a later date.


SOURCE DEVELOPMENT UPDATE: Leiter Pryor reported that the under-slab conduit has been installed and the first portion of the slab has been poured (the remaining section will be finished the following day). The masonry units will arrive later this week, and the block will be laid next week. The electrical contractor is installing a new service line to serve the plant, and an electrical line relocation was done in front of the West Penn Pumping Station. The pumping station will arrive the end of next week, and the pumping station at the well site is in. The water lines are completed from the wet well to the street, and most of the utility work is done. When work begins on the access road and the stakes are in, Mr. Pryor noted that the contractor will “shift it slightly” to make it straighter. He commented that things are going well, and the building should be under-roof (possibly) in January. The delivery date for the membrane filtration equipment is the first of the year.


PENNVEST UPDATE: Leiter Pryor reported that the first payment from PENNVEST has not yet been received, but there is sufficient money in the Construction Fund to cover the costs to date. He noted that the payment request was submitted almost two months ago; but he has been informed that it is in the Comptroller’s Office now.


Mr. Pryor also reported that the payment request for the Section 313 Corp grant has been submitted, and turn-around is expected in about a week. He will provide a spreadsheet of the costs to date (along with the submitted estimates) for review at the Authority’s next meeting.


PAY BILLS: Lee Layman made a motion to approve the payment of the following requisitions --

 

Water Construction Fund Requisition #WC-11 - Reichard Law Offices, LLC - $6,000.00 - Pennvest Loan (Solicitor’s Fee)

 

Water Construction Fund Requisition #WC-12 - Johnston Construction Company - $100,324.98 - Construction of Well No. 2 Membrane Treatment Facility (Contract Two - General Construction) - Estimate No. 3 for work performed up to and including October 24, 2008

 

Water Construction Fund Requisition #WC-13 - Hickes Associates, Inc. - $7,618.50 - Construction of Well No. 2 Membrane Treatment Facility (Contract Three - Electrical Construction) - Estimate No. 1 for work performed up to and including October 24, 2008

 

Water Construction Fund Requisition #WC-14 - Gannett Fleming Companies - $10,934.85 - Construction management services related to membrane treatment at Well No. 2 for the period of September 27, 2008 through October 24, 2008

 

Water Construction Fund Requisition #WC-15 - Gannett Fleming Companies - $1,861.92 - Annual services of the Authority’s consulting engineer as authorized under the Annual Services Agreement for the period of September 27, 2008 through October 24, 2008

 

Water Requisition #08-24 - Reichard Law Offices, LLC - $1,827.00 - 4th Quarter, 2008 Legal Services

 

Sewer Revenue Fund Requisition #SA-48 - The Pennsylvania State University - $325.00 - 1 DEP Permit 271-Biosolids


Christopher Snively seconded; the motion passed unanimously.


2009 WATER AND SEWER BUDGET: Jon Fleagle announced that the next item of discussion would be the proposed 2009 Water and Sewer budgets. Chris Snively made a motion to adopt the 2009 Water and Sewer budgets. Allen Stine seconded the motion and Lee Layman called for the question. Jon Fleagle requested that Leiter Pryor highlight the revisions to the budgets pursuant to the discussions held during the previous Authority meeting. After some discussion, the motion passed unanimously.

  

Having no further business to discuss, the meeting adjourned at 9:30 p.m. on a Lee Layman/Chris Snively motion which passed unanimously.


                                                                Respectfully Submitted,


                                                                Melinda S. Knott

                                                                Administrative Assistant