MAY 5, 2010
WAYNESBORO, PA 17268
REGULAR MEETING
Council President Craig Newcomer called the regularly scheduled meeting of the Waynesboro Borough Council to order at 7:38 p.m. with the following in attendance:
Borough Council Members – Benjamin Greenawalt, Jason Stains, C. Harold Mumma, Craig Newcomer, Wayne Driscoll and Ronald Martin
Mayor Richard Starliper
Borough Staff – Lloyd R. Hamberger, II, Borough Manager
Denny Benshoff, Maintenance Superintendent
Dan Sheffler, Zoning-Code Enforcement Officer
Kevin Grubbs, Head of Engineering Services
Melissa Dively, Solicitor (Salzmann Hughes, PC)
Dave Martin, Fire Chief
Mark King, Police Chief
PLEDGE OF ALLEGIANCE: Mayor Starliper led those present in the Pledge of Allegiance.
APPROVE MINUTES: Councilman Greenawalt made a motion to approve the minutes of the April 21, 2010 regular meeting, as written. Councilman Stains seconded; the motion passed unanimously.
COMMITTEE REPORTS
PERSONNEL COMMITTEE: No report. Councilman Mumma noted he will present items during the “voting” section of the meeting.
PROPERTY AND PUBLIC SAFETY COMMITTEE: No report.
STREET COMMITTEE: Councilman Martin reported that he and Downtown Manager Pat Fleagle visited APX Enclosures in Mercersburg, and provided Council with information regarding the illuminated signs they manufacture for possible use along Main Street at major intersections (Center Square, S. Potomac Street and Clayton Avenue). He suggested that there may be funds available from the original grant secured by former Senator Punt that could be utilized to purchase these lights. The cost of the lights would be $1,400 each. Councilman Martin suggested that the Downtown Revitalization Committee review the matter. Pat Fleagle added comments that the lights would be beneficial for out-of-town motorists at night, as well as look very professional and aesthetically pleasing.
Councilman Martin noted that he will present other items during the “voting” section of the meeting.
INTERGOVERNMENTAL COMMITTEE: No report.
DOWNTOWN REVITALIZATION COMMITTEE: Council President Newcomer reported that the Committee met the previous week to discuss downtown issues. Much discussion took place about the use of facade improvement grant funds to “fix up” the backsides of the buildings along Main Street which face the Rotary parking lot. Pat Fleagle added that discussion was also held regarding additional lighting in the alleyway from the Rotary parking lot to Main Street. “Outside” sources for funding were mentioned, but there may be some difficulty with providing electric service to that location. President Newcomer noted they are hopeful that the project will move forward.
FINANCE COMMITTEE: No report.
MAYOR’S REPORT: The Mayor’s Report was as follows –
“On April 22nd, along with Councilman Mumma, I attended the Chamber Mixer at Custom Sign Studio. Also on the 22nd, Borough Manager Hamberger; Councilmen Greenawalt, Martin and Mumma; and personnel from Washington Township met and discussed issues relevant to both communities.
On April 23rd, Sergeant Bock and our Drug Task Force Officer attended the 2010 Spring Breakfast at the Lighthouse Restaurant. Ada Jeremiah Zook gave us an update on activities in the county ... not good.
April 25th - 28th, I attended the PSAB’s 99th Annual Conference. The keynote speaker on Monday was Doreen Welsh. She was a flight attendant on the U.S. Airways flight now known as “The Miracle on the Hudson”. Also, I attended a 2½ hour session on Rental Property Ordinance development.
On April 30th in Chambersburg, I had the privilege of uniting in marriage Heather Hege and Joshua Shaw. Congratulations to Mr. and Mrs. Joshua Shaw.”
Mayor Starliper also mentioned the success of Main Street’s “Strolling Saturday” on May 1st. He is hopeful that it continues.
Borough Manager Hamberger announced that Mayor Starliper has been recommended, appointed and elected to the Executive Committee of the Association of Mayors of the Boroughs of Pennsylvania. In addition, he was recommended, appointed and elected to the Executive Board of the Pennsylvania State Mayors Association.
On behalf of the PA State Mayors Association, Mayor Starliper presented Mr. Hamberger with a new PA State flag to be flown at Borough Hall.
President Newcomer reported that he and staff members attended a meeting earlier this day with Senators Rich Alloway and Don White, and representatives of PENNVEST, DEP and DCED, with regard to the Borough’s PENNVEST application for funding assistance for the S. Potomac Stormwater Drainage Network Project. Several items will be “tweaked” prior to re-submitting the application by May 18th for consideration at their meeting on June 23rd. President Newcomer added that Senator White offered to write a letter of recommendation to PENNVEST’s advisory board (on which he serves). It was noted that no grants will be available ... only low-interest loans.
PUBLIC COMMENT - ITEMS ON AGENDA: None.
VOTING ON ITEMS FROM COMMITTEE REPORTS: Councilman Mumma made a motion to hire Jennifer Eyler as Custodian at Northside Pool for the 2010 season. Councilman Martin seconded; the motion passed unanimously.
Councilman Mumma made a further motion to hire the following individuals for Northside Pool –
Lifeguards - John Bell, Natalie Unger, Amanda Chamberlain and Clayton Heebner
Cashier - Michal Sanders
Councilman Stains seconded; the motion passed unanimously.
Councilman Martin asked Kevin Grubbs for his recommendation regarding E. Second Street (in front of the High School). Mr. Grubbs recommended it be rebuilt from Myrtle Avenue to approximately 100' east of Enterprise Avenue (1300 feet), which would take care of the worst part. Mr. Martin suggested that blacktop bids should be quite competitive at this time; and it might be beneficial to see what the work would cost (even if they do not proceed with it at this time). He then made a motion to bid the work as recommended by Mr. Grubbs. Councilman Greenawalt seconded; the motion passed unanimously.
Councilman Martin noted that Council previously approved “bump-outs” on Main Street at Mulberry Avenue. Three (3) bids for the work have been obtained, the lowest of which was $7,480. Kevin Grubbs added that a grating system and trunkated domes will also need to be purchased, for a total estimated cost of $8500. Councilman Martin made a motion to proceed with the work (by Ray Eyler) at a cost not-to-exceed $8500. Councilman Stains seconded; the motion passed unanimously.
Kevin Grubbs provided information regarding the handicapped ramp(s) required at the intersection of Fairview Avenue and Main Street. Ramps are now being required only on the north side of Main Street, which would cost an estimated $2940. (Competitive bids are not required because the contract is less than $4000.) Councilman Martin made a motion to award the contract for handicapped ramps at Fairview Avenue to Ray Eyler, for a cost of $2940. Councilman Greenawalt seconded; the motion passed unanimously.
UNFINISHED BUSINESS
PROPOSED REVISIONS TO RENFREW COMMITTEE, INC. (RCI) BY-LAWS: Mr. Hamberger noted that Council members met with representatives of RCI prior to their last meeting. It was agreed at that time that Council would approve their request to modify the REC Committee membership from seven (7) members to fourteen (14). Councilman Greenawalt made a motion to approve the by-law modification as noted. Councilman Stains seconded; the motion passed unanimously.
UPDATE ON ROTARY PARKING LOT: Kevin Grubbs reported that work at the Rotary parking lot has been completed. The last four (4) trees have been planted along Second Street, and the sanding/sealing work has been finished. He noted that this will need to be maintained approximately every two (2) years, depending on traffic flow.
PROPOSED PEDESTRIAN CROSSWALK ORDINANCE: Deferred to the next meeting.
REQUEST FROM WAYNESBORO RUNNING, INC. RE: ROAD RACE/FUN WALK (SEPTEMBER 18, 2010): Representatives of Waynesboro Running, Inc. were instructed to contact Police Chief King before Council takes action on their request. Chief King noted he has not yet heard from them. The matter was deferred until the next meeting.
UNIFORM CONSTRUCTION CODE (UCC) ORDINANCE: Deferred to the next meeting.
TOTAL BEVERAGE PROGRAM: Mr. Hamberger reported that only one (1) bid was received ... that being from Pepsi, for 28% of gross sales. Councilman Greenawalt made a motion to award the Total Beverage Program for the Borough to Pepsi. Councilman Martin seconded; the motion passed unanimously.
REQUEST RE: PRAYER AND SPEECHES FOR THE USA (LYNN GRAHAM): Lynn Graham was present to answer any questions Council might have regarding his request. He explained that his proposal to provide speakers and individuals to pray for the community is an attempt to reverse recent negativity toward the government and to encourage people to get involved (beginning at the local level). They propose to hold the event, in connection with other activities, on July 3rd in Center Square.
Discussion followed regarding traffic issues, etc., and it was suggested that (perhaps) the retreat area at Memorial Park might be a more appropriate venue. Alternately, the Rotary Park might also be available (if there is a conflict with ball games at Memorial Park). Councilman Mumma made a motion to move forward with the concept presented by Mr. Graham, with specific details to be worked out in the future. Councilman Driscoll seconded; the motion passed unanimously.
NEW BUSINESS
RESOLUTION NO. 2010-05 (SUBMITTAL OF 2010 CDBG APPLICATION): Councilman Greenawalt made a motion to approve Resolution No. 2010-05, which authorizes submission of the 2010 CDBG application. Councilman Martin seconded. After discussion, Councilman Greenawalt amended his motion to include the following list of streets for the program:
1. St. Andrews Drive (N. Broad Street to the end)
2. N. Broad Street (Harbaugh Avenue to the end)
3. Hawbaker Avenue (Mt. Airy Avenue to Harbaugh Avenue)
4. Vista Drive (Roadside Avenue to Vista Court)
5. Vista Court
6. N. East Avenue (E. Main Street to Roadside Avenue)
7. 12' Alley (E. Main Street to Alley #1 North)
Councilman Martin seconded the amendment. Mr. Hamberger noted that as many streets as possible will be completed from the list (depending on which streets are determined to be eligible). The motion passed unanimously.
RESOLUTION 2010-05
RESOLUTION OF THE COUNCIL OF THE BOROUGH OF WAYNESBORO
AUTHORIZING SUBMITTAL OF AN APPLICATION FOR STATE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR FISCAL YEAR 2010
Complete copy on file at Borough Hall.
DISCUSSION RE: SECOND COUNCIL MEETING IN MAY AND SUMMER MEETING SCHEDULE: Councilman Martin gave his opinion that the Borough will be in the midst of many projects over the summer months, and he feels that one (1) meeting per month will not be sufficient. He added that if only one (1) meeting is held in June, July and August, he would like the amount for the second meeting to be deducted from his monthly check. Councilman Greenawalt stated “likewise”.
Discussion was also held regarding a schedule conflict for the second meeting in May (May 19th). Council President Newcomer will be out-of-town and would like to reschedule the meeting earlier in the week. Councilman Greenawalt stated he feels that Vice-President Mumma should conduct the meeting. It was the consensus of Council that no change be made to the schedule.
USDA RURAL DEVELOPMENT’S COMMUNITY FACILITIES PROGRAM GRANT: Mr. Hamberger reported that he received correspondence from the U.S. Department of Agriculture regarding the Rural Development’s Community Facilities Program Grant, which provides federal monies (up to 35%) for the purchase of equipment. He noted that a pick-up truck had been “cut” from the budget the last several years, and this would be an excellent opportunity to purchase one at reduced cost. The truck, with attendant snow equipment, would cost an estimated $23-24,000. (The Borough’s share would be available in various Borough reserve funds.) Councilman Greenawalt made a motion to pursue the purchase through the USDA grant program described. Councilman Martin seconded. Discussion followed regarding the specific vehicle to be purchased. Denny Benshoff noted he would like to purchase a 3/4-ton 4x4 with an 8' V-plow. The motion passed unanimously.
PUBLIC IN ATTENDANCE - NON-AGENDA ITEMS:
Jane Burke, Director of Waynesboro Area Human Services - Ms. Burke noted that she emailed a proposal/request to Mr. Hamberger for rental subsidy funding through the CDBG program. Mr. Hamberger had advised that perhaps “old” remaining grant money could be utilized for this purpose. He noted that once the previous years’ programs have been closed-out (and they have calculated the amount of funds that are available), Council will address the request.
Frank Bittner, 842 Anthony Avenue - Mr. Bittner commended the Borough’s maintenance crew for work they did recently at the Rotary Park ... this included mowing, mulching, seeding and general clean-up.
PAY BILLS: Councilman Mumma made a motion to approve the payment of the Voucher Lists dated 04/28 and 04/30. Councilman Stains seconded; the motion passed unanimously.
COUNCIL AND STAFF COMMENTS: Mr. Hamberger noted his appreciation to Council and the staff who attended the recent meeting with PENNVEST officials. He feels that the meeting was productive, and is hopeful of receiving funding.
Councilman Martin agreed with Mayor Starliper’s comments regarding the Strolling Saturday event held this past weekend. He noted there was a good crowd downtown, and feels it will continue to grow. Mr. Martin also noted that he was a passenger in a vehicle involved in an accident recently at the intersection of N. East Avenue and E. Main Street. The investigating officer was Bryan Chappell, who he noted did a fine job and handled the situation very professionally.
Code Enforcement Officer Dan Sheffler reminded residents that yard/garage sale signs may not be posted on utility poles or street signs.
Police Chief King corrected an error in the Police Chief’s Report presented at the last meeting ... there were five (5) crosswalk citations written during the month. Chief King also announced that the Franklin County Crime Solvers’ annual fund raiser will be held on Saturday, June 5th (rain date June 12th) from 12 noon to 3 p.m. at Dilly’s in Chambersburg. The donation requested is $6.50/person.
Councilman Mumma thanked the public for their attendance.
With regard to the PA State Association of Mayors’ Association’s “One For Our Troops”, Mayor Starliper has contacted Brian Stum (Summer Jubilee Chairman), who assured him it will be done during this year’s fireworks display.
Mayor Starliper noted he has received word that another member of the Waynesboro Fire Police (Jim Green) is planning to resign. He will report further on the matter at the next meeting.
Mayor Starliper reported that motorists will be cited for making illegal right turns in Center Square (onto North Church Street from the east or onto South Church Street from the west). He spoke with Kevin Grubbs about marking the area, but he advised that nothing can be done at this time.
Mayor Starliper noted that he observed “Watch Children” signs on Madison Avenue between Park Street and Hamilton Avenue. He was curious why the signs were there, as there are no residential buildings on that block. In addition, he asked who approved erection of the signs. The matter was referred to the Street Committee for research and review.
President Newcomer noted that Councilman Greenawalt publicly read a letter recently from ex-Councilman Charles McCammon, stating that Council “made him get quotes” to tear down the house at the golf course. This interpretation was directed at Councilman Driscoll, accusing him of not being truthful about the matter. President Newcomer stated he felt this was uncalled for, without proper research. He then referred to the May 6, 2009 Council meeting minutes and read the following excerpts:
“Councilman McCammon noted that the Property Committee (which consisted of Councilman McCammon only) is exploring the possibility of tearing down the caretaker’s house at the Golf Course, and he would like Council’s permission to obtain prices for the work. He will present a motion regarding the matter during the ‘voting’ section of the meeting.”
“Councilman McCammon made a motion for authorization to obtain prices for demolition of the residence at the Golf Course. Councilman Martin seconded. Discussion ensued regarding future plans for the site – possibilities included a pavilion area or construction of another caretaker’s residence. President Newcomer clarified that Mr. McCammon will obtain price quotes for the demolition work and report back to Council; if the demolition is agreed on, another motion will be made at that time. A vote was called and the motion passed unanimously.”
President Newcomer stated that Mr. McCammon no longer has a seat (or voice) on Council, and it was inappropriate for Councilman Greenawalt to present his statement in that manner.
Having no further business to discuss, the meeting adjourned at 8:45 p.m.
Respectfully Submitted,
Melinda S. Knott
Administrative Assistant